5 Reasons to Use Software for Portable Restroom Rentals
Key Takeaways
- Billing becomes more efficient with software, reducing errors and improving cash flow by enabling daily operations with a single click.
- Software optimizes routes for portable restroom rentals, saving fuel costs and handling dispatch challenges like absent drivers through simple drag-and-drop functionality.
- Inventory management is streamlined with software, preventing overbooking and underbooking, and allowing sales teams to book jobs with confidence.
- Real-time updates from drivers through software enhance customer service by resolving issues like locked gates immediately, rather than at the end of the day.
Transcript
Intro
Speaker: What’s up guys? In this video, I’m going to give you five reasons to use software for your portable restroom rental business. Before we jump in, I just want to make you aware of a few things.
The first is if you’re looking at software companies and they don’t make software just for the portable sanitation industry, that’s probably a red flag. They’re trying to be a one-to-many and they’re not going to focus on you and your workflows.
The second thing that you want to make sure of is that this company that you’re going to purchase and invest in has enough people to support you with training, with onboarding, and with ongoing support. If they’re a small company or small team, you’re not going to get the support you need, and we hear that a lot in this industry.
Alright guys, reason Number One.
Billing
Speaker: Billing. Billing is one of the biggest nightmares and time sucks in a portable sanitation business if you’re doing it without software. There’s a lot of manual entries, duplicate entries, storing people’s credit cards on sticky notes, a lot of mistakes, and a lot of missed opportunities to make sure that you’re getting paid for the services that you’re giving.
Software can really help. With a click of a button, you can run billing daily versus waiting at the end of the month and doing it in hours or maybe even days. We’ve heard of full-time positions just doing nothing but running billing, and when they adopt software, they can push a button and run it daily and increase their cash flow. This also will help you lower your accounts receivable, what people owe you.
Reason number two, routing and dispatching.
Routing Dispatching
Speaker: We all know when a driver calls out sick, everything goes perfect. No, that’s not the case; usually all hell breaks loose. With software, it can make it much easier to make sure those jobs get done by just dragging and dropping them to another driver. Another reason is making your routes as efficient as possible with route optimization. If you’re relying on what’s up here in the old noggin to make sure your routes are efficient, they’re probably not going to be the most efficient. With route optimization, you could probably save a ton of money on fuel.
Alright, reason number three.
Inventory Management
Speaker: Inventory management. I bet you’ve never overbooked yourself before, and then you have to play the swap game, right? With software, you can look ahead and give your sales team the confidence to book jobs out in the future and know that your inventory is going to be available because everything is in the system. If you’re relying on spreadsheets or, again, what’s up here, you’re probably going to be making some mistakes. You’re either going to overbook yourself or you’re going to underbook yourself and not make as much money as you should.
Reason number four, managing drivers.
Managing Drivers
Speaker: With software, you can get real-time updates from your drivers instead of waiting for when they come back at the end of the day. So, if there’s a locked gate or a blocked unit, you’ll know about it right away. You’ll be able to call the site contact and ultimately provide better customer service.
Reason number five, making your business more valuable.
Making Your Business More Valuable
Speaker: Adding software to your business can actually make it more valuable if you’re thinking about selling your business now or maybe down the line in the future. If you have software in place that you can demonstrate measurable results to the buyer and show easily, “Here are the reports that you need to look at to see profitability, here are the opportunities that we have,” then your business is going to be worth more. If you’re just relying on spreadsheets and poor workflows and processes where you can’t measure things as easily, your business is probably not going to be worth as much.
Alright guys, those were five reasons to add software to your business. I hope this video helps.
FAQs
How does software improve billing in portable restroom rentals?
Software simplifies billing by allowing daily operations at the click of a button, reducing manual errors and missed payments, while improving cash flow and lowering accounts receivable.
What role does software play in routing and dispatching?
Software optimizes routes, making them more efficient and cost-effective, especially when unexpected changes occur, such as a driver calling out sick. This helps save on fuel costs.
How can software enhance inventory management?
Software provides a clear picture of available inventory, preventing overbooking and underbooking, and empowering sales teams to confidently book future jobs.
What are the benefits of using software for managing drivers?
With software, businesses receive real-time updates from drivers, allowing immediate issue resolution, such as contacting site personnel for locked gates, thereby enhancing customer service.
Why does software make a portable restroom business more valuable?
Software demonstrates measurable business results and profitability to potential buyers, increasing the business’s value compared to those relying on spreadsheets and inefficient processes.
